In the rapidly changing landscape of enterprise IT, there are a variety of factors that a business needs to consider when deciding which type of IT infrastructure is the right fit. With the progression of digitization and an ever-growing arsenal of workplace software, it can be challenging to keep track of all the available products and identify the optimal solution for SaaS versus on-premise.
A fundamental question that frequently arises when navigating the complex space of IT options is which deployment model to choose: On-Premise or Cloud.
What On-Premise Cloud Means?
What on-premise cloud means, or local software, actually refers to software that is installed and “hosted” directly on a company’s servers. To use on-premise software, a company must buy or rent a license or a copy of the software. As the licensee, the company then takes responsibility for operating the software within its own data center. Thus, the task of maintaining functionality and performance is transferred to the user (licensee).
The user is responsible for ensuring that timely software updates and data backups are done to prevent downtime, service interruption, and other operational issues. In addition to licensing fees, there are also ongoing maintenance expenses associated with on-premise software.
Cloud Computing Explained
By contrast, cloud computing refers to IT infrastructure made available through the internet. It can be described as the on-demand availability of remote computing resources without direct management by the user and with data stored in external data centers.
A cloud solution typically includes processing power, application software, and storage space. Cloud computing generally exists in three variants:
- Infrastructure-as-a-Service (IaaS)
- Platform-as-a-Service (PaaS)
- Software-as-a-Service (SaaS)
What Are the Advantages of the Cloud Model SaaS?
Now, we’ll focus on the Software-as-a-Service model, which is simply characterized by the delivery of software applications and programs as a service over the internet. If you’re stuck on the on-premise vs. cloud debate, here are six major benefits of using SaaS.
1. Maintenance and Operational Responsibility Lie With the Supplier
In contrast to an on-premise solution, under the SaaS model, maintenance and operational responsibility belong to the provider. This means that, for a contracted fee, a customer can use tools and applications through the Cloud without having to worry about maintaining the software. Continuity of service is guaranteed.
Updates are all made centrally and do not need to be cascaded down to local enterprise computers, as in the past. The result is significantly less overhead and maintenance for the user.
Beekeeper regularly releases new functionality based on customer feedback to ensure the value provided to our customers is constantly increasing. New core features are automatically released to all customers and additional functionality can always be added via the Beekeeper Marketplace through integrations with other systems.
2. Simple Implementation
Building an on-premise enterprise IT solution comes with steep setup costs associated with the local deployment of required infrastructure. SaaS providers offer software on demand quickly and easily without significant implementation expenses. In addition, most SaaS vendors will provide highly experienced customer support staff to assist in case problems arise.
At Beekeeper, customer service is a top priority. While the mobile workplace app we offer is very intuitive and easy to use, the communication challenges our customers face are not so simple. That’s where our talented team comes in to help.
As product, content, and technical experts, Customer Success Managers help solve the specific communication challenges our clients face leveraging Beekeeper’s operational communications platform to create the best digital workplace for their employees.
Another clear benefit of SaaS is its scalability, the ability to smoothly augment software resources for a growing business with minimal friction. While on-premise applications often rack up significant restructuring costs as performance and functional demands grow, under the cloud software model, additional licenses and functionality can be easily added with minimal lead time.
Beekeeper has recently released new functionality to optimize operations across large corporate structures. The Locations feature facilitates the segmentation of internal communication flow by branches, departments, and business units, enabling a digital workplace that is more targeted and relevant to employees.
4. Data Security
While security has long been cited as one of the primary arguments against cloud software, much has changed in this area in recent years. Today, specialized, secure data centers are available that host cloud software and related data. These data centers are able to keep technology constantly up to date and meet the highest security standards.
Beekeeper has made data security a top priority right from the start. We rely on 256-bit TLS data encryption, advanced firewalls, regular security audits and ISO 27001:2013 certified data centers. Beekeeper has industry-leading security and is TÜV approved, meet HIPAA security requirements, and is GDPR compliant.
5. Access Without Spatial Restrictions
Because SaaS products do not need to be run on specific computers or from a particular office space, users can access them from any device, anywhere. The only requirement is an internet connection for employees to have access to the digital workplace.
6. Cost Savings for On-Premise Software Vs. Cloud
Because of the flexibility of a cloud solution, which can be rented as needed, there are multiple financial benefits. Some of these include:
- Minimal upfront investment costs for hardware and software, instead leasing from a SaaS provider as needed
- Capacity expansion without restructuring costs
- No ongoing operating expenses
- Reduce risk of costs incurred due to service interruptions or security incidents, in regards to on-premise software vs. cloud