We’ve been busy over here at Beekeeper. We’re preparing to roll out our new Shift Schedules feature, and we’ve also launched brand new integrations with Zapier and Hyphen. And we’re not stopping the momentum! We’re still going strong and working hard to deliver new and improved functionality for our users through secure document sharing.
Ladies and gentlemen, we’re thrilled to announce yet another new feature coming soon to Beekeeper — introducing Documents! Or as we like to call it, the ultimate library for your frontline teams. Secure file sharing program that anyone can use.
Keep reading to learn more about this exciting new Beekeeper functionality.
What is Beekeeper’s Document Storage Library?
Essentially, Documents will allow Beekeeper admins to share important documentation with specific groups of people. Access and editing permissions can be segmented according to teams, departments, or locations within a simple folder structure. Your teams can then access documents under the new Operations section of the “More” tab in their Beekeeper app.
What Do Customers Say About Documents?
Stephanie San Juan is the Director of Strategy and Implementation for Engage Hospitality, a fast-growing hotel management company based in San Francisco. She and her team were lucky enough to test-drive Documents over the past few weeks.
Documents enables us to onboard new hires everywhere from start to finish with the right information in a highly accessible format. We doubled in size over the past two years, so this new capability is great for facilitating our continued growth. It also saves time for our HR professionals, allowing them to focus their efforts on more valuable strategic initiatives.
What Will the Documents Rollout Look Like?
In the initial version of the feature, Beekeeper admins will be able to create a folder structure and set permissions around who can view documents, edit folders, and upload PDFs. Users will be able to access all the documents they need right from the “More” tab and easily read them on any device.
In Documents 2.0, which is due for release this summer, we plan to roll out support for additional document types other than PDFs, release rich previews for document links, and more.
Secure Content Sharing: Benefits of Beekeeper Documents
Have you ever frantically scoured your email inbox, combed through old chat logs, or just aimlessly waded through the depths of an unorganized Google Drive? Have you ever spent over an hour trying to find that one document someone mentioned to you in passing that one time that you absolutely need to reference for a time-sensitive project? It’s the worst.
Let’s face it. We’ve all been that person. That’s why you need an organized, clean, secure document library that’s already connected to your team’s favorite collaboration platforms everyone can easily access the documents they need.
No more relying on your email’s global search function to track down the paperwork you need. Now you can have access to it all in one central place!
Here are some of the benefits of Beekeeper’s Documents:
- Increase alignment between different teams: Get everyone on the same page — even if they’re on the other side of the planet.
- Improve individual productivity: No more wild goose chases for your files!
- Save time for your frontline teams:Your teams will always know where to find the most up-to-date information, even if they don’t have a company email address.
- Eliminate ad-hoc document sharing on private messaging platforms: It’s not an effective way to share information, also it comes with massive security risks.
- Upload relevant documents for location-specific teams: One size does not fit all when it comes to procedural documentation.
What Makes Documents Different?
While the idea of a Documents feature isn’t new, we’ve made sure that Beekeeper’s Documents functionality stands out in a couple ways.
Highly targeted, location-specific document sharing
For mobile, distributed workforces, having the right information specific to their location is vital to ensure operational efficiency. Beekeeper’s new Documents feature will allow admins to share location-specific documents directly to the appropriate team, ensuring that the proper procedures are always being followed.
This kind of targeted document sharing is especially helpful for hospitality companies who manage multiple brands and properties. Documents allows you to create brand-specific documentation for each property. This segmentation makes onboarding new properties into existing brands a seamless experience.
Advanced access permissions
Customizable editing permissions are currently not available in many of the other Document features on other team apps in the market. This means that users can’t control who can upload documents or change the folder structure. That’s like a library where all the visitors are also the librarians. What? The situation quickly dissolves into organizational chaos and the utility of the function is virtually lost.
Interested in taking the new documents feature for a test drive? Contact your Customer Success Representative to test drive Documents 2.0!